Which function key displays the print preview window in Microsoft Office?

Appeared in: NIA - 29 January 2023

Explanation

The combination of Ctrl+F2 is the standard shortcut to open the Print Preview interface in Microsoft Office applications like Word and Excel.
In recent versions of Office, this shortcut opens the Print backstage view, which prominently features a print preview of the document.
This function allows users to review the layout, formatting, and page breaks before sending the document to the printer.

Option A: The shortcut Alt+Ctrl+F2 does not open Print Preview. Its function is to open the 'Open' dialog box, allowing you to browse for existing files.
Option B: The shortcut Alt+F2 is used for the 'Save As' command, not for Print Preview.
Option C: The shortcut Shift+F2 is not related to printing. In Microsoft Excel, its primary function is to add or edit a comment in the selected cell.

Clinical Relevance

Nursing practice connection: This is primarily an exam-oriented knowledge point with limited direct bedside application, so retain Microsoft Office Keyboard Shortcuts as background academic context rather than a clinical decision trigger.
Proficiency with keyboard shortcuts like Ctrl+F2 improves efficiency in a clinical setting, allowing nurses to quickly print patient education materials, reports, or care plans without navigating through multiple menus.
Using Print Preview is a crucial step to ensure that documents are formatted correctly before printing, which is important for maintaining professionalism and clarity in patient-facing materials.
What if you just press Ctrl+P? In modern Office versions, Ctrl+P also opens the Print backstage view with a preview. However, knowing Ctrl+F2 is a reliable alternative and was the primary method in older versions, making it a useful piece of knowledge for working on different computer systems.

How to Approach the Question

Identify the core task requested in the question: displaying the 'print preview window'.
Note the context: 'Microsoft Office'.
This is a factual recall question about a specific software function. Access your memory or knowledge base regarding common keyboard shortcuts.
Evaluate each option: Alt+Ctrl+F2 (Open), Alt+F2 (Save As), Shift+F2 (Edit Comment), and Ctrl+F2 (Print Preview).
Select the option that directly matches the requested function.

Concept Tested & Keywords

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Practise the full NIA - 29 January 2023

Attempt every question from this paper in a timed mock, then review the full solution for each one.